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KEAB - Kıbrıs Eğitim Araştırmaları Birliği
Adress: KTOEÖS Binası, Abdullah Parla Sokak, Lefkoşa / KIBRIS
E- mail: keab@kibriseab.org , infokeab@gmail.com
Tel: 0533 880 55 22
E-mail to Chairman: kemakbatman@yahoo.com
E-mail to General Secretery: ssarpten@hotmail.com

Regulation
 
  CYPRUS EDUCATION RESEARCH ASSOCIATION

SECTION I
Name of the Association – It’s Center – Goal – ActivitiesName of the Association;
Article 1. The name of the association is Cyprus Turkish Educational Research Union Association. In short, the Association uses the name “Cyprus Educational Research Association” and the abbreviation “CERA” (KEAB in Turkish).
The Center and Address;
Article 2. The center of the Association is in Nicosia. There are no branches. The address is; KTOES (Cyprus Turkish Secondary Education Teachers Union) building, Abdullah Parla Street, Nicosia.
FoundersArticle 3.
Name, Last Name
Occupation
Address
1      Salih Sarpten
Lecturer
Hürriyet Sok.       No:45 Lapta / Girne
2 Kemal Akkan
Faculty member
20 Temmuz Cad. Alayköy / Lefkoşa
3      Müge Beidoğlu
Faculty member
Eti Sok.           öztek Apt.12 D.4 Lefkoşa
4 Hasan Küçük
Faculty member
Mehmet Şah Sok. No:23 K. Kaymaklı / Lefkoşa
5      Deray Derim
Special Education
Demokrat Cad.              No:12 Cihangir / Lefkoşa
6 Cemay Müezzin
Teacher
Yenikent Levent Sitesi 1/1 Gönyeli / Lefkoşa
7      Uğur Çınar
Teacher
Meşe Sok.                Blok 21 D.17 K.Kaymaklı / Lefkoşa
8       Özge Pastırmacıoğlu
Teacher
Marmara Mah.        10. Sok. No: 9 Lefkoşa
9 Yağmur çerkez
Lecturer
Bolu Sok.              No: 7 K.Kaymaklı / Lefkoşa
10 özlem Dağman
Lecturer
Şirinler Sok.       öztek Apt. 21, D.5 Yenişehir – L/şa
11 Ayşe Binbaşı
Teacher
tsmail Beyoğlu Cad. 64 K.Kaymaklı – Lefkoşa
12 Kadriye Akandere
Teacher
Akıncılar Köyü / Lefkoşa
13 Sibel Dinçyürek
Teacher
Şht. Hasan Arseven Sok.No: 13 Gazimağusa
14 Yeliz Kıralp
Teacher
Servet Yolu No: 23 Gazimağusa
 
Goal of the Association;
Article 4. To carry out researches in education at the national and international level, organize workshops, panel discussions, seminars, symposiums, congresses etc., organizing scientific activities. To set the quality standards of educational researches in different fields and disciplines of educational science, indexing national and international educational research journals, providing the necessary technical equipment to carry out essential studies towards the aim of establishing the effect factor of such journals. To set up a center of perfectionism by using database, web sites and indexing programs, carrying out academic activities in the field of education. Establishing the ethical standards of educational research, joining national and international unions, associations, and similar organizations and/or cooperating with them.


The Topic and Style of the Work of the Association:
Article 5. The Association engages in the following activities as a scientific organization, without political exploitation:
1-     Doing research into improving activities and making them effective.
2-     Organizing educational activities such as courses, seminars, conferences, and panel discussions.
3-     Providing all sorts of information, documents, and publications to realize its goal, setting up a documentation center, publishing bulletins, newspapers, journals, books towards its goal, and distributing them to its members in order to advertise its activities.
4-     Providing a healthy work environment to realize its goal, providing all kinds of technical equipment, office stock, and stationery.
5-     Organizing social activities to improve co-operation and social synergy among its members.
6-     Buying, renting, selling, or hiring out all movable and immovables essential for the activities of the Association.
7-     Establishing a foundation or federation, or joining a federation if it is essential to realize the goal of the Association.
8-     Carrying out international activities, becoming a member of associations and organizations abroad, co-operating, or working together with such organizations based on projects.
9-     Joining projects, competitions, and similar activities and/or organizing them parallel to the goal of the Association.
10-Presenting reports to respective places when necessary, parallel to the goal of the Association.
11-Forming platforms with other associations, foundations, unions, and similar non-government organizations in order to realize a common aim, provided it is relevant to the goal of the Association, and within the boundaries of law.
12-The Association cannot engage in any sort of political activity.
SECTION II
Membership – Fees – Leaving the Association and expulsion – Members of the
Association
Conditions for membership:
Article 6. The Association has two types of membership, respectively, primal membership, and honorary membership. Anyone who accepts the goal and principles of the Association and agrees to work in that direction, and carries the necessary conditions of the relevant law, can become a member of the Association regardless of native language, race, or sex. Primal members must be TRNC citizens. This does not apply to honorary membership.
Conditions of “primal” membership:
·         Be over 18 years old and capable of exercising civil rights.
·         Being a TRNC citizen.
·         Holding a first degree in Educational Sciences and/or relevant fields/disciplines from a local or foreign university, or continuing and completing education after graduation in one of the fields and/or disciplines of the Educational Sciences, and/or continuing education after the first degree in one of the fields and/or disciplines of the Education Sciences and doing research at present.


Conditions of “honorary” membership:
·         Those contributing greatly to the goal of the Association can be given honorary membership with the decision of the executive board.
Joining the Association:
Article 7. Those who want to become primal members of the Association apply with two photographs, a photocopy of their ID card, photocopy of their diploma, and sign the application form designed by the Board of Directors. Those still continuing education have to prove their studentship with a document from the relative department. The Association has no obligation to inform those rejected of the reason(s). Those accepted are registered in the book of members. Primal members are liable to carry out their material and intangible duties set forth by this code, regularly. All members have the right to submit in writing their concerns about the administration of the Association, to the Chairman of the Board of Directors. Any member leaving the Association for any reason is obliged to pay his/her fees and other dues until the date of leaving.
Board of Directors is obliged to decide and inform an applicant of the result of the application in writing, within thirty days of the application. Upon joining the Association, it is necessary to document that conditions for membership are met.
Membership Fee:
Article 8. Monthly membership fee for primal members is 1% of the official minimum wage. The method of collection of fees is within the authority of the Board of Directors.
Rights of members:
Article 9. No one can be forced to become a member or stay a member of the Association. Each member has the right to resign. Each member has all the rights mentioned in this code. Every primal member has one vote at the General Assembly.
Leaving or losing membership:
Article 10. Those informing the Board of Directors in writing, of their wish to leave one month in advance, are considered out of membership, liable for any fees not paid to the date.
Under the following conditions, memberships are deleted and the decision sent to those concerned by normal mail.
·         Those who lose the conditions of membership according to the Law of Associations and Unions.


Those who do not pay their fees for three consecutive years, despite written warnings.
·         Those acting against the goals of the Association, obstructing and hampering its activities, not abiding the decisions of the General Assembly and the Board of Directors, and those placing the Association under any obligation without being authorized to do so.
·         Those acting against the ethics of research.
·         Copying partly or in whole, stealing any scientific publication that can be considered intellectual property, and/or carrying out other activities that are considered a crime by the current laws.
Those leaving the Association for whatsoever reason cannot claim any right on the movable or immovable property of the Association.
SECTION III
Organs of the Association Establishment Authority and Duties Organs of the Association:
Article 11. Organs of the Association:
1.   General Assembly
2.   Board of Directors
3.   Academic Advisory Council
4.   Board of Auditors
5.   Board of Discipline
General Assembly:
Article 12. The General Assembly is the highest and most authoritative organ of the Association and is comprised of the primal members. Other members can join the meetings and have the right to speak, but they do not have the right to vote or to be elected to the organs.
A.   Ordinary Meeting
The General Assembly meets once a year in September of October, with the call of the Board of Directors.
B.   Extraordinary Meeting
The General Assembly meets in no more than a month when the Board of Directors and the
Auditing board find it necessary, or when at least two thirds of the total number of members


applies in writing.
Method of summons:
Article 13. After organizing the list of members who have the right to attend the General Assembly, summons them to the meeting by a notice in a local newspaper, at least 15 days in advance, giving the day, hour, place and agenda. It is stated in the newspaper notice when, where, and at what time the second meeting will take place in the case of not having majority at the first meeting. Time between two meetings cannot be less than one week. General Assembly cannot be postponed more than once. The district governorship is informed of the day, hour, place, and agenda of each meeting in writing, at least fifteen days in advance.
Meeting Quorum (essential number for a meeting)
Article 14. The General Assembly meets with simple majority, i.e. half plus one of the total number of members who have the right to attend. In case of not having simple majority at the announced hour for the meeting, half an hour is allowed for members to attend. If the majority is still not obtained, then the General Assembly is postponed to the second meeting. No majority is sought at the second meeting.
Method of the Meeting:
Article 15. The General Assembly of the Association takes place at the day, time, and place mentioned in the notice, and given to the District Governorship. The meeting is opened either by the Chairman of the Board of Directors, or by a member of the Board, assigned by the Chairman, and simple majority is registered in writing. After the opening of the meeting, a council chairperson and two secretaries are elected with open voting, to direct the meeting. The authority to run the meeting rests with the council chairperson. Secretaries keep a record of the proceedings and sign it together with the chairperson. All records and documents (motions, ballots etc.) are handed to the Board of Directors at the end of the meeting, with a signed document.
Obligations and Authority of the General Assembly:
Article 16. The following are discussed by the General Assembly and decided upon.
1.      Electing the organs of the Association.
2.      Preparing the Code of the Association and resolve any changes to the code.
3.      Discussing the reports of the Board of Directors and Board of Auditors, and acquitting them.
4.      Authorizing the Board of Directors to buy immovable property necessary for the Association, or to sell any immovable property owned by the Association.
5.      Deciding whether the Association should join a federation or not.


6.      Deciding upon the Association to engage in international activities, joining unions, associations, federations, confederations, or other organizations abroad as a member, or to leave such organizations.
7.      Deciding to abolish the Association.
8.      Taking any decision to enable the Association to realize its goals, carrying out any other duties conferred upon the Assembly, mentioned in the code of the Association and other laws.
9.      Deciding upon appeals against exclusion from membership.
Formation of the Board of Directors and Duties of the Members:
Article 17. Board of Directors is comprised of seven primary and three reserve members, chosen by the General Assembly from among the primal members, for two years, and through secret voting. Board of Directors is represented by the Chairman. The Association is represented by the Board of Directors, and it can give representative authority to one or more of its members.
Duties of the Board of Directors: Duties of the Chairman:
·                                 He/She represents the Association in accordance with the Code of the Association.
·                                 Gives statements based on the decisions of the Board of Directors.
·                                 Chairs the Board of Directors and its meetings.
·                                 Draws money from the bank account of the Association with double signature, together with the Financial Secretary.
·                                 Is responsible for the activities of the Board of Directors. Calls the Board of Directors for extraordinary meetings when necessary.
·                                 In case of the majority of the Board of Directors resigning, sets the agenda and calls for an extraordinary meeting of the General Assembly in no later than one month.
Duties of the Secretary General:
·            Carries out all correspondence of the Association.
·            Gives statements on behalf of the Association, based on the decisions of the Board of Directors.
·            Keeps a record of the meetings of the Board of Directors, and copies them in the decisions book and opens it for their signatures.
·            Takes care of all documents and files of the Association and preserves them.
·            Substitutes the Chairman in case of his/her absence.
·            Draws money from the bank account of the Association with double signature, together with the Financial Secretary, in the absence of the Chairman.
·            Is responsible for keeping the Member Registration Book, which contains names, addresses, and other information about members, the Board of Directors Decisions Book, General Assembly Decisions Book, Inventory Book, and the Correspondence Files.


Duties of the Financial Secretary:
·            Is responsible for all financial activities of the Association.
·            Keeps the Income and Expenses Book.
·            Records receipts and vouchers and keeps them.
·            Spends the money drawn from the bank account together with the Chairman or in case of absence with the Secretary General, in accordance with the decisions taken.
·            Collects all kinds of income of the Association properly.
·            Maintains all accounts for inspection.
Duties of the Secretary for Education and Research:
·            Carries out all educational and research activities parallel to the goals of the Association.
·            Is responsible for research units established.
Duties of the Social Activities Secretary:
·            Prepares the program for social and cultural activities and supervises them.
·            Establishes all kinds of contacts to carry out such activities according to a program, with the approval of the Board of Directors.
Duties of the External Relations Secretary:
·            Contacts similar organizations abroad and helps improve cooperation.
·            Coordinates and carries out common activities with unions, associations, federations, etc. in the field of educational research in other countries.
Duties of the Media and Public Relations Secretary:
·            Establishes good relationships with media organizations.
·            Makes sure that activities of the Association takes place in the media and is known by the public and approved.
·            Takes all measures to ensure publications decided upon by the Board of Directors are realized.
The Board of Directors employs required number of clerks and cleaners when necessary, with due
payment. Secretary General acts as Chairman in the case of the absence of the latter. Board of
Directors meets with at least five members. Decisions are taken with the majority vote of those
attending the meeting. In case of equality, the side of the Chairman is considered having majority. A member of the Board who does not attend three consecutive meetings without an excuse, or does not attend four meetings in a period of six months with or without an excuse loses membership of the Board. After presenting this situation to the Board of Directors, the Chairman notifies the member in question in writing. In case of an opening in the Board of Directors, substitute members are called in depending on the votes they received. In case of the number of members in the Board of Directors falling below five, including the substitutes, the General Assembly is called for an election by the present members of the Board or by the Board of Auditors, within a month.
Duties of the Board of Directors:
Article 18. The duties and authority of the Board of Directors are as follows:
·                    Preparing the annual program of the Association.
·            Deciding upon applications for membership. (No one can be registered as a member seven days prior to the General Assembly meetings)
·            Deciding upon the mode of payment of membership fees.
·            Deciding upon donations made to the Association.
·            Engaging in all kinds of activities in accordance with the goal of the Association; looking into opportunities to provide income.
·            Preparing the agenda for the General Assembly, implementing the meeting of the Assembly.
·            Preparing the annual report of the Board before the General Assembly meeting; preparing proposals to amend this code when necessary and presenting them to the General Assembly; carrying out the income and expenses reports and documenting these in accordance with the Law of Associations and Unions. Implementing decisions taken by the General Assembly Meeting. Carrying out other duties vested upon the Board by the Association and by laws, and using its authority. Deciding upon the wages of the personnel that will work for the Association; deciding upon their employment or dismissal. Calling the General Assembly for extraordinary meeting when necessary. Carrying out other duties vested upon the Board by this code.
Founding of the Academic Advisory Council and its duties:
Article 19. Academic Advisory Council is made up of people proposed by the General Assembly. In their first meeting, members of the Council decide upon increasing or decreasing the number of members. Academic Advisory Council prepares and presents proposals; to help the Association improve and move forward towards its goals, for activities aimed at research and advancing the qualities of professional fields, for scientific organizations and interdisciplinary new research areas.
Founding of the Board of Auditors and its Auditing Duties:
Article 20. The Board of Auditors is made up of three members elected by secret vote, by the General Assembly, to work for two years. Elected members choose the Chairperson of the Board of Auditors from among themselves. The Board of Auditors supervises the accounts, inventory, and assets of the Association, and prepares a report to be presented to the General Assembly. This financial report is valid only if prepared by or approved by a professional auditor assigned by the General Assembly. The Board of Auditors carries out auditing when it considers necessary, or at the request of the Board of Directors, and makes a written proposal to the Board of Directors for an extraordinary General Assembly meeting when it finds it necessary to do so.
Founding of the Board of Discipline and its Duties:
Article 21. The Board of Discipline is made up of three members elected by secret vote, by the General Assembly, to work for two years. The elected members choose the Chairperson of the Board of Discipline from among themselves. The Board of Discipline resolves the issues forwarded by the Board of Directors. In doing so, the Board of Discipline adheres to the cultural values of the members of the Association, and to the established principles of law.
The penalties that can be given to the members are as follows:
s Written notice: It is given to those members who do not abide by this code or the decisions of the boards. It is warning, disapproval, and notification of a fault, in writing.
s Fine (money penalty): It is given to those who deliberately cause damage to the inventory or assets of the Association. Fine means, repairing or compensating the inventory or assets that have been damaged.
s Temporary Deprivation of Rights: It is given to those who deliberately damage the inventory or assets of the Association, or wrongfully seize the duties and authority of the directors of the Association, or hamper and obstruct the work of the personnel, or physically assault the directors or the personnel of the Association, for a maximum of three years.
s Continuous Deprivation of Rights: It is given to those who were temporarily deprived of rights but continued to repeat similar faults. It is forbidding those from taking office in the boards or councils of the Association or from attending activities for an unlimited period of time.
s Permanent Expulsion:           It is annulling membership of those who do not pay their
membership fees for more than three years, or are convicted of a dishonorable crime.
Investigation of a problem forwarded by the Board of Directors is completed in no more than five days, by a member of the Board of Discipline, appointed for this duty. The indictment is prepared without delay, and the accused person is given a maximum of ten days to submit a written defense. After this period of time, the Board of Discipline meets in no more than three days, examines all information and evidence available, and comes to a decision, which is given to the parties in writing. Any appeal to the taken decision should be made to the Board of Directors in writing, in no more than ten days.
Informing the District Governorship of the elected:
Article 22. Chairperson of the Board of Directors informs the District Governorship in writing, of
those elected to the Board of Directors, Board of Auditors, and Board of Discipline, including the


substitutes, within seven days of the election at the General Assembly.
SECTION IV
Financial Terms
Income of the Association:
Article 23. The income sources of the Association are as follows:
·                    Membership fees.
·                    All kinds of donations and subsidies by people and corporations.
·            All kinds of income from publication and sale of books, magazines, articles, courses/workshops, raffles, balls, dinners, cocktail parties, conferences, academic, social, and cultural activities organized by the Association.
·            Gratuity and interest of the bank accounts of the Association.
·            Income obtained from the assets of the Association.
·            All other income legally allowed by the Law of Unions and Associations.
·            Income obtained from developing tools of assessment, implementation, and evaluation services.
·            Income from advisory services.
·            Income from seminars, courses, symposiums, and similar services.
Expenditures of the Association:
Article 24. A decision of the Board of Directors is required for expenses to realize the aims of the Association.
Procedure for Income and Expenditures:
Article 25. The incomes of the Association are collected with a receipt, and an expenditure document is prepared for expenses as stated in the Law for Unions and Associations. Open identity and signature of the person making a payment or contribution should be shown on the receipt. Those authorized to collect fees and contributions are determined by the Board of Directors.
All income is inspected by the Financial Secretary.
Protecting the money and assets of the Association:
Article 26. Board of Directors takes necessary precautions for the assets of the Association which are registered in the inventory book, and insures them if necessary. Money can be withdrawn from the bank account of the Association in a bank in Nicosia, with the signatures of the Chairperson (Secretary General in case of his/her absence) and Financial Secretary using a cheque. The money
withdrawn from the bank account is spent for its purpose in no more than fifteen days.
Books (records) of the Association:
Article 27. The following books are kept by the Board of Directors on behalf of the Association.
Member registration book: The identities of members, the date of their membership, and type of membership, monthly or annual fees paid by them are registered in this book.
Decisions book: Decisions taken by the Board of Directors are registered in this book with dates and numbers, and signed by the Chairperson and members of the Board.
Incoming and outgoing documents book: All incoming and outgoing documents are registered in this book with dates and numbers. The originals of incoming and copies of outgoing documents are kept in files.
Income and expenditure book: All sorts of income and expenditure of the Association are registered in this book, stating clearly the source of income and where the money is spent.
Inventory book: All inventory of the Association are registered in this book.
Other books can be kept if seen necessary by the Board of Directors. All books stated under this article should be certified and approved prior to being used.
SECTION V
Various Rules
Changes to the Code:
Article 28. Changing the Code of the Association is bound to a special article being present in the agenda of the General Assembly, and by the approval vote of at least two thirds of the members present at the meeting. If there is no article to this matter in the agenda, it cannot be added by a proposal. An extraordinary meeting of the General Assembly can be organized for changing the code.
Annulment of the Association:
Article 29. General Assembly of the Association can decide upon the annulment of the Association at any time. However, this subject has to be present in the agenda of the General Assembly and be approved by the votes of at least two thirds of the members present at the meeting. The topic of annulment can be discussed at the first meeting regardless of the number of members attending. However, a decision for annulment must be taken with the votes of at least two thirds of the members present at the meeting. The annulment of the Association is given to the District Governorship in writing within five days.


Natural Annulment:
Article 30. The Association is considered naturally annulled if it loses its goals and conditions, or becomes incapable, or the forming of the Board of Directors, by this code, becomes impossible, or the General Assembly meeting cannot be realized due to insufficient number of members as stated in Article 15 of this code.
Liquidation:
Article 31. In the case of annulment of shutting down of the Association, all its active assets and real estate is donated to the Turkish Cypriot Education Foundation (Kıbrıs Türk Eğitim Vakfı).
Rulings not present in the Code:
Article 32. In the case of situations not stated in this Code, Law of Unions and Associations is primarily applied. Other relative laws are sought secondarily. If these laws fail to provide a solution, the case is resolved with the decision of the General Assembly.
Final Regulations:
Article 33. In case of the Association having a building, nonmembers cannot frequent it.
The Association can form a federation with other associations or organizations, can become a member of federations or other higher-level organizations in order to realize all or some or one of its goals, with the decision of the General Assembly.
Provisional Regulations:
Article 34. Founding members assign the Board of Directors to work until the first General Assembly. Founding Board of Directors performs all operations until the first General Assembly, using the authority of the Board of Directors.


 
Added : 30.10.2009

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